(Full-time)

Job Summary:
Under direct supervision, performs varied clerical support duties for the Human Resources and Risk Management Departments.

• Regular attendance at Employer's place of business and/or during particular hours, as assigned, is an essential function of this position.  Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law. 

• Answers general inquiries by telephone, e-mail and in person related to human resources and risk management, ensuring quality customer service to employees, applicants and clients.

• Files and maintains documents for the Human Resources Department. Ensures personal files are complete and in compliance.

• Purges terminated employee documents from I-9, medical and applicant ID files and places them in terminated employee personnel folders.  Annually boxes termination files for storage.

• Files and maintains documents for the Risk Management Department files including: criminal history checks, FBI backgrounds, Workers Comp employee records and incident records.

• Inputs various types of information to computer software and/or spreadsheet records including employee contact and emergency data, HR and safety training, driver record and criminal record checks, property data, documents required for work, education and work history records.

• Ensures all documents for pre-hire employees are submitted to begin prior to New Hire Orientation classes. To include I-9 documents, payroll-required documents, work certifications, and educational documents are copied for records.

• Conducts New Hire Orientation and ensures the set up including room, equipment and presenters.

• Prepares new hire personnel folders and files remaining new hire documents in appropriate sections of folder.

• Prepares documents for claims and insurance carriers related to occupational injuries as requested.

• Provides clerical support to HR Administrator and Safety Manager as requested.

• As needed, recruits and evaluates volunteer applications, selects and interviews applicants to determine suitability, reviews background checks and makes appropriate recommendations regarding program and/or committee placement

• Attends and represents the YWCA at volunteer fairs, job fairs and other events. Provides presentations when needed to promote the YWCA volunteer services program.

Job Qualifications:

• High School graduate or equivalent required.

• 1 or more years of experience in computer data input required.  Previous experience working in human resources or safety-related areas required.

• Must be able to handle highly confidential materials and information.

• Ability to communicate and interact in a courteous and professional manner with all levels of staff, clients, and community members required.

• Must be accurate, organized, analytical and detailed with ability to handle multiple priorities.

• Hands-on knowledge of Microsoft software including Excel, Word, Access and PowerPoint required.  Experience with ADP payroll, HR, and time and attendance software preferred.

• Must have access to vehicle and possess valid driver’s license and sufficient liability insurance. 

Anticipated Benefits:

YWCA Membership and Program Discounts
Basic Life Insurance
Medical, Dental, Vision and Retirement